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An imaging environment unchecked can easily get out of control and end up costing more money than it’s worth. But as a business, you’re not alone. Over 60% of mid-sized companies do not have control over their printing and copying costs, even though it is the number one office expenditure. It is our goal to help you quantify, manage and minimize these costs with the right devices in the right place – connected to your network. This is what introducing a fully integrated Managed Print Services (MPS) package is all about.
SourceOT offers the technology and expertise you need to unify, simplify, automate and save money.
At SourceOT, we work with the best imaging technologies available because we want the best for your business. We specialize in HP and Canon solutions. As the market leaders in printing, imaging equipment and technology, HP and Canon give our team the confidence, flexibility and quality we need to create successful, cost-reducing business solutions for our client partners.
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SourceOT has been recognized as an HP Elite Partner for our broad understanding of office environment and printing strategies. We have also been named an HP Managed Print Advanced Specialist, positioning SourceOT as a go-to provider for all imaging and printer fleet needs. We are Canon Specialists and one of the fastest growing Canon dealers in the US. But, this did not happen overnight.
Since 1991, SourceOT has grown into Colorado's largest independent Print Services dealer. Our approach to being a better business partner starts with providing flexible and scalable offerings that cater to specific client needs. Our team is here to work hand-in-hand with your team through every step of the process. So whether we're dealing with Canon devices or HP integrated technology solutions across the network, our clients can rest assured that your SourceOT Service Representative is knowledgeable and reliable.
While different organizations are at different stages in their quest to accomplish a cost-reducing level of automated efficiency, our process ensures that we identify your unique needs and create a custom imaging or Managed Print Services (MPS) solution for your specific business needs:
1. Mapping & Usage
We begin every project by walking the floors. We chart the exact location of every device and inventory it for type, brand, model, speed, capacity, age and usage. We interview employees to discover what needs they currently have and what added functionality might make their jobs easier. We manage the printing fleet as it is over a sample period of time to get actual output data.
Over the years, we've discovered that most companies have a hard time controlling their printing costs because they truly have no idea what their everyday output is. As we map, monitor and determine usage data for the entire imaging fleet, we are able to create a true cost/output analysis. We share this information with our clients and use it as the basis for creating a customized imaging solution.
2. Standards & Planning
This is where our knowledge of the latest Canon and HP technology is put to the test. We plan to "right size" the imaging fleet, adding functionality where possible, reducing the number of devices to reduce cost per printout, increase energy efficiency and increase employee productivity.
We work closely with the internal IT department to deliver an integrated plan that places the right device in the right place, connecting each device to the network for ongoing management and service. We present a comprehensive Managed Print Services program and highlight the cost savings from month to month.
Our changeover experience eliminates the organizational stress of implementation and ensures a quick, hassle-free transition. We work closely with IT to get every machine, new and redeployed, connected to the network to be monitored and maintained.
We place, supply and test every machine to minimize downtime and keep your business running smoothly. We remove old devices and supplies from your business site, and we train your employees to use new machines to their fullest potential.
4. Ongoing Support
We are here when you need us well beyond implementing your integrated printer solution. Source Office & Technology offers quarterly account reviews. We provide continuous measurement and strategies for improving your business workflow and reducing costs.
Additionally, if an unforeseen issue arises, we will have a service technician on site within 4 hours. That's our standard service guarantee. We make service calls easy, too. Contact us in whichever way you find most convenient, via web, email or phone. Your Source OT representative is waiting.
We will help you realize tangible benefits in both cost savings and operational efficiency when an effective Managed Print Services solution is in place. These competitive advantages and many more can be realized:
- Reduce your printing and copying costs by up to 30% annually
- No Minimum Requirement - No hidden costs- Clients are billed for actual usage
- Consolidate Vendors - Enjoy one point of contact for servicing and supplying your entire imaging fleet
- Quick Response - The SourceOT 4-Hour Guarantee
- Fleet Management Software - Encompasses the entire Imaging Fleet
- Remote Monitoring
- Automated Toner & Supply Replenishment Services
- Quick Install - A simple, but thorough implementation process that encompasses all aspects of a full-imaging solution
- Quarterly Account Reviews
- Local Customer Service and Support
- All-Inclusive Cost-Per-Page Program utilizing only OEM supplies including; maintenance kits, transfer kits, developer kits, parts, toner, drums and an accountable service department
- Full-Service Print Environment Management Tools
- Print Fleet Management Customized Reporting
- Convenient Service Call Requests - Online, email or phone for your convenience
The office environment is evolving. Today, 30% of the country's workforce is mobile. With smart phone apps and remote printing becoming more prevalent, the pace of business is ever accelerating. The integrated solutions we design in collaboration with your team today can easily evolve into more efficient, cloud-based workflow tomorrow- keeping you a step ahead of the competition. The SourceOT Technology Experts will assure your imaging environment is ready and capable to handle the demands of this new way of doing business, all while saving you money.